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How to close a Work Order

How to close a Work Order?

This article is primarily for Facility Coordinators

Check out this article on how you can add feedback and close your work orders.

Typical Actors

  • Facility Coordinators

Stage before the Action: Completed
Stage after the Action   : Closed

Work Orders that are completed by technicians, will be received to relevant Facility Coordinators via Workspace-Work Order app.

In addition, with Workspace-Work Order app, you can give your feedback for the service provided in few seconds. Generally, Requesters can provide their feedback via emoji or from comments or from both.

Once all the tasks are completed and no rework needed and feedback is given, you can close the work order. Usually, Facility Coordinators may close the work orders.

You will have to provide your verification comment and your signature in order to close a work order.

How to add feedback to a Work Order?

Here is a quick image on how you can provide feedback to a Work Order.

How to close a Work Order?

Here is picture on how you can verify and close a Work Request.

After you complete and close the Work Order, its stage will move from ‘Completed’ to ‘Closed’.


Reduce Facility Management Costs

  • Automate mundane maintenance tasks;
    Save time for value-adding tasks
  • Increase your task force’s efficiency;
    Reduce cost of manpower
  • Optimally manage your inventory;
    Restock only when you need to
  • Measure facility management process efficiency;
    Optimise your operations
  • Implement preventive maintenance;
    Increase asset reliability
  • Digitalize end to end business processes;
    Go paperless

Manage Your Work Centrally or Remotely

  • Powerful and flexible duty roster;
    Manage maintenance backlog efficiently
  • Multi-platform mobile access;
    Manage operations from anywhere, on any device
  • Monitor work centrally through dashboards;
    Receive technician updates sent from the mobile app
  • Add-ons to integrate building systems;
    Automate work order creation based on critical alarms

Improve Occupant Satisfaction

  • Empower occupants with web portal and mobile app access;
    Eliminate calls and emails
  • Automate service level reporting & management;
    Increase transparency of ongoing job requests
  • Receive ratings and reviews upon work completion;
    Quantify requester satisfaction
  • Optimally maintain building systems;
    Ensure a comfortable working environment
  • Run compliance audits frequently;
    Ensure occupants’ health and safety

Manage Service Provider Contracts and Performance

  • Measure SLA adherence;
    Track contractor performance and efficiency
  • Create work orders and assign to contractors;
    Receive quotes for additional work online
  • Track service contract expiry;
    Plan renewals well in advance

Be More Resilient In The Face of a Disaster

  • Access your data anytime, anywhere;
    Even when your building is inaccessible
  • All-in-cloud with redundancy and high availability;
    Rest assured your data is safe and always online
  • No more paper-based work allocation or approval processes;
    Continue business in a virtual world
  • 100% cloud-based SaaS solution;
    No on-premises servers to worry about


These users can only submit work requests, view status of the requests, follow-up on work requests, provide feedback on resolved work requests Typically, these users represent occupants of a facility.


These users manage the account and have the ability of adding other users to account.


Power Users represent the internal and external personnel who are responsible for ‘facility management’ function. All technicians/supervisors/vendor users/facility coordinators/managers fall into this category. They can plan, create, dispatch, monitor, update and close work orders.