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A digital register for your assets and equipment

Save time and money by consolidating all information about your assets, equipment and IoT devices in one place. Gain insights on repair history, operational status, location, ownership and more.

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Manage your IoT Devices and Equipment

Asset Management is the starting point for managing and setting up all your integrated devices and sensors. Categorize equipment by their capabilities, track their operational values in real-time.

Your one-stop document store

You now have a central repository to store all of your asset’s details – policies, receipts, manuals and schematics.

Integrated Maintenance History

Using the Smart Spaces Work Order system, you can pull up a full history of maintenance and repairs that were done for any asset, when it was done, what the outcome was, who did the servicing and more.

A birds-eye view of your assets

Smart Spaces ships with many dashboards and reports to give a full picture of what you have, their distribution, how old they are and which ones are problematic or need servicing.

Warranty and Insurance Policy Management

Keep track of your asset’s warranties and insurance policies. Make them searchable and trackable. We’ll notify you when any of them are going to expire.

Depreciation and Aging

Check your asset’s depreciation status, find out which ones you need to retire soon.

Moving and Ownership History

Move assets across locations, assign and change ownership, get a full history of where it’s been and who’s in charge of it.

Visualize on Maps

If you have schematics or layouts for your workplace, you can mark you assets on them and visually locate all your stuff.

 

Reduce Facility Management Costs

  • Automate mundane maintenance tasks;
    Save time for value-adding tasks
  • Increase your task force’s efficiency;
    Reduce cost of manpower
  • Optimally manage your inventory;
    Restock only when you need to
  • Measure facility management process efficiency;
    Optimise your operations
  • Implement preventive maintenance;
    Increase asset reliability
  • Digitalize end to end business processes;
    Go paperless
 

Manage Your Work Centrally or Remotely

  • Powerful and flexible duty roster;
    Manage maintenance backlog efficiently
  • Multi-platform mobile access;
    Manage operations from anywhere, on any device
  • Monitor work centrally through dashboards;
    Receive technician updates sent from the mobile app
  • Add-ons to integrate building systems;
    Automate work order creation based on critical alarms
 

Improve Occupant Satisfaction

  • Empower occupants with web portal and mobile app access;
    Eliminate calls and emails
  • Automate service level reporting & management;
    Increase transparency of ongoing job requests
  • Receive ratings and reviews upon work completion;
    Quantify requester satisfaction
  • Optimally maintain building systems;
    Ensure a comfortable working environment
  • Run compliance audits frequently;
    Ensure occupants’ health and safety
 

Manage Service Provider Contracts and Performance

  • Measure SLA adherence;
    Track contractor performance and efficiency
  • Create work orders and assign to contractors;
    Receive quotes for additional work online
  • Track service contract expiry;
    Plan renewals well in advance
 

Be More Resilient In The Face of a Disaster

  • Access your data anytime, anywhere;
    Even when your building is inaccessible
  • All-in-cloud with redundancy and high availability;
    Rest assured your data is safe and always online
  • No more paper-based work allocation or approval processes;
    Continue business in a virtual world
  • 100% cloud-based SaaS solution;
    No on-premises servers to worry about

Free Users

REQUESTERS

These users can only submit work requests, view status of the requests, follow-up on work requests, provide feedback on resolved work requests Typically, these users represent occupants of a facility.

Paid Users

ADMIN USERS

These users manage the account and have the ability of adding other users to account.

POWER USERS

Power Users represent the internal and external personnel who are responsible for ‘facility management’ function. All technicians/supervisors/vendor users/facility coordinators/managers fall into this category. They can plan, create, dispatch, monitor, update and close work orders.