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End-To-End Room Booking Software

Smart Spaces makes it easy to book and organize your meetings, provide services and get analysis. Remove conflicts and tedious time wasted searching for meeting rooms.


Smart Spaces connects your meeting rooms to the rest of your environment for a seamless integrated experience.


Book rooms from your mobile app, desktop, a mounted tablet or our Outlook plugin.


Manage operating hours, VIP-only rooms, occupancy, seating capacities and more.

Integrated with your work place.

With the right devices and hardware in place, Smart Spaces can automatically adjust your meeting room’s lighting, air temperature and more, based on the timings of meetings. Provide a pre-cooled room for your visitors when they walk in, and save energy by turning everything off after you’re done.

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Integrated Visitor Management

When you invite external guests to a meeting, they automatically receive calendar invites and an access pass to enter the building. Your Smart Spaces Visitor Management system is automatically notified of their expected check-in time and the host will receive notifications when they check-in.

Work across multiple touch points

Smart Spaces can be accessed through browsers, mobile apps, tablets and kiosks.

Room Consoles

The Facility Booking tablet application (for Android and iPad) can be run on a tablet mounted outside each room, giving everyone easy access to the room’s schedule and letting them book free slots. With the right harware, we can provide green and red LED indicators to easily see the room’s current occupancy status.

Mobile Facility Booking

Our mobile apps (for Android and iOS) let you easily find suitable rooms and book them.

Tailored to your needs

Send notifications, request confirmations and approvals. You can make your meeting room policies as simple or sophisticated as you want.


Reduce Facility Management Costs

  • Automate mundane maintenance tasks;
    Save time for value-adding tasks
  • Increase your task force’s efficiency;
    Reduce cost of manpower
  • Optimally manage your inventory;
    Restock only when you need to
  • Measure facility management process efficiency;
    Optimise your operations
  • Implement preventive maintenance;
    Increase asset reliability
  • Digitalize end to end business processes;
    Go paperless

Manage Your Work Centrally or Remotely

  • Powerful and flexible duty roster;
    Manage maintenance backlog efficiently
  • Multi-platform mobile access;
    Manage operations from anywhere, on any device
  • Monitor work centrally through dashboards;
    Receive technician updates sent from the mobile app
  • Add-ons to integrate building systems;
    Automate work order creation based on critical alarms

Improve Occupant Satisfaction

  • Empower occupants with web portal and mobile app access;
    Eliminate calls and emails
  • Automate service level reporting & management;
    Increase transparency of ongoing job requests
  • Receive ratings and reviews upon work completion;
    Quantify requester satisfaction
  • Optimally maintain building systems;
    Ensure a comfortable working environment
  • Run compliance audits frequently;
    Ensure occupants’ health and safety

Manage Service Provider Contracts and Performance

  • Measure SLA adherence;
    Track contractor performance and efficiency
  • Create work orders and assign to contractors;
    Receive quotes for additional work online
  • Track service contract expiry;
    Plan renewals well in advance

Be More Resilient In The Face of a Disaster

  • Access your data anytime, anywhere;
    Even when your building is inaccessible
  • All-in-cloud with redundancy and high availability;
    Rest assured your data is safe and always online
  • No more paper-based work allocation or approval processes;
    Continue business in a virtual world
  • 100% cloud-based SaaS solution;
    No on-premises servers to worry about


These users can only submit work requests, view status of the requests, follow-up on work requests, provide feedback on resolved work requests Typically, these users represent occupants of a facility.


These users manage the account and have the ability of adding other users to account.


Power Users represent the internal and external personnel who are responsible for ‘facility management’ function. All technicians/supervisors/vendor users/facility coordinators/managers fall into this category. They can plan, create, dispatch, monitor, update and close work orders.